Procurement

After finalising the design and documentation, the procurement of contractors and subcontractors needs to be considered. The sourcing of furniture, equipment, soft seating, specialist fittings, plants and artworks to complete the total installation also needs to be considered.

Procurement of contractors & subcontractors:

This process is carried out as follows:

  • Prepare tender documentation incorporating technical documentation & specifications.
  • Invite carefully pre-selected contractors and subcontractors to bid for construction of the fixed elements of the installation.
  • Recommend the appointment of successful contractors and subcontractors to be appointed under the JBCC Minor Works Agreement or Selected Sub-contract Agreements.
  • Coordinate contractors, subcontractors and specialist suppliers during construction on site.

The procurement of contractors and subcontractors to be appointed to install the drywall partitions, doors, glass & aluminium view-panels, carpets, ceilings, light fittings, screens and other built-in joinery items such as reception counters and pause area cupboards, etc.

Procurement of loose furniture & fittings:

The following items are included:

  • Furniture, such as workstations & credenzas, filing cabinets, office and visitors chairs, soft seating, etc.
  • Additional requirements for each workstation including in/out baskets, waste paper bins, etc.
  • Filing requirements including bulk-filing and storage systems.

The procurement of suppliers of loose furniture and fittings for offices, open plan areas, as well as common areas is carried out in the following steps:

  • Detail specification
  • Tender documentation
  • Evaluation of tenders
  • Mock-ups and demonstrations
  • Appointment of successful supplier
  • Inspections to monitor progress of manufacturing process
  • Supervise installation on site.

Soft seating, specialist fittings and artworks:

Procurement of soft furnishings should include the following:

  • Couches and coffee tables to waiting areas
  • Tables & chairs to canteen & pause areas
  • Artwork to the entire installation
  • Interior plant-scape

Procurement is carried out in the following steps:

  • Detail specification
  • Tender documentation
  • Evaluation of tenders
  • Mock-ups and demonstrations
  • Appointment of successful tender/supplier
  • Inspections to monitor progress of manufacturing process
  • Supervise installation on site.

Provision of services:

Professional services for procurement of furniture and equipment can be provided in one of three ways.

  1. The client may have his own preferred supplier or service provider. In this case, professional services may be charged at an hourly rate. This is often the case with smaller projects such as interior alterations and upgrades.
  2. It may be necessary to obtain competitive quotations from various preferred or pre-selected service providers based on design and specification prepared by the designer. The quotes must be compared and a recommendation made to the Client. Professional Services may then be charged on a percentage of the project value.
  3. Alternatively the designer may provide a full turnkey solution, incorporating the supply and installation of the furniture. Although the designer may not bill the client for the professional services, he is compensated by the supplier of the furniture or equipment by receiving a discount for the furniture. This discount is also normally based on a percentage of the cost of the furniture and is dependent on the size of the contract. It is essential that this discount is openly declared to the Client.
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